Admin Supp Asst MOU 15-Site C-Fort St-John

Job Description

Full-time

Source: BC Hydro
Job Title: Admin Supp Asst MOU 15-Site C-Fort St-John
Job Number: BCH-T-5211-200310E1
Job Location: Fort St John Site C Constr ofc, Northern Interior
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We’re BC Hydro and we have a big job to do.

Keeping the lights on for over 4 million people across the province takes a lot of talented people doing many different jobs. From working deep in a generating station, atop a power pole, or behind a desk, whatever it is that makes you tick we offer challenging careers to help you reach your potential.

We’re investing more than $2 billion per year in major capital infrastructure projects to help meet the growing demand for safe, reliable power. We’re upgrading transmission lines, building new substations, and investing in our hydroelectric generation facilities. We aim to provide meaningful and challenging work, opportunities for growth and a healthy work/life balance. We’ve been recognized for excellence and been named one of B.C.’s Top Employers and one of Canada’s Best Diversity Employers for four years in a row.

It’s our vision is to be the most trusted, innovative utility company in North America by being smart about power in all we do.

admin assistant human resources support clerk
Website

Responsibilities

Duties:

1. Provides administrative support functions to the Business Unit/Area Manager by: a) preparing various statistical reports (such as monthly activity reports, customer complaints, safety variances, etc.) by compiling data from various sources, identifying and obtaining missing information, resolving discrepancies and consolidating information into a summary report; b) preparing statistical summaries and providing written narratives of reports; c) maintaining records of related area's performances using various software packages, creating new formats as required; d) preparing a variety of graphical material for ad-hoc presentations; e) may perform desktop publishing and graphical support for the preparation and updating of materials to desktop and web publishing standards; f) may create and/or revise/edit Forms and Word templates uploading to intranet/LAN as required. g) co-ordinating meetings, presentations, sessions for Area Manager by arranging participant's availability, facilities, equipment, etc., arranging travel and accommodation as required; h) preparing and administering the Local Work Contract and/or tender process; i) Checks the accuracy of and reconciles Local Purchases and Purchase Orders, resolving any discrepancies; stamps and assigns appropriate account codes, processing invoice for payment; prepares purchase requisitions for approval.
2. Performs a full range of clerical duties related to the administration of the related office including preparing employee documents such as staff reports, changes of status, requisitions for help, terminations, etc. and following up to ensure necessary action is taken, documenting new employees as required and ensuring induction of new employee orientation is taken, responding to complaint calls from the public and/or referring callers to the appropriate party, receiving, checking and reconciling a variety of computer printouts and statements, such as cost control statements, general and Local Work Orders etc., assisting the Manager in the development of the budget and review of variance reports, processing expense claims, accounts payable documents, maintaining PSSP training, manuals and related documentation and maintaining a petty cash fund.
3. Communicates, coordinates and corresponds with major customers and upper level management personnel to handle material of an administrative nature. 4. Performs a variety of administrative duties related to employee training and development of the related office; processes Employee Development Plans; coordinates and tracks employee training in relation to development plans and arranges for employees to attend required courses. 5. May provide work leadership to and perform the same duties as lower level employees in the Admin/Clerical stream. 6. Performs a variety of word processing functions for the Business Unit/Area Manager and other related management staff by composing correspondence for signature of the Manager, preparing a variety of material on computerized word processing equipment, setting up and maintaining the office clerical systems and processing incoming and outgoing mail. 7. May be required to perform a variety of administrative tasks related to safety and WorkSafeBC issues and reports for the Area Office; contacting others to present safety presentations and determining employee eligibility for safety awards. 8. Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

Qualifications:

High School diploma; plus experience using PC's for word processing, spreadsheet and database application programs or equivalent. Requires in-house training in relevant BC Hydro systems/ applications (such as time entry, financial and records management) or departmental systems/ applications; or must be completed within one (1) month of starting in the job.

The successful candidate will have approximately 12 months of experience in the Office Administration job hierarchy.

ADDITIONAL INFORMATION

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE). http://moveuptogether.ca This location is eligible for a Remote Incentive of 12%. Remote Incentives are paid bi-weekly to Full-Time Regular employees working in eligible remote locations. Experience working in a remote site camp or in hotel / hospitality industry would be an asset. This role is located in Fort St-John. Please note that this Full Time Temporary role falls under MoveUp MOU 15, and is scheduled until approximately April 2023. Please note that the selection process might involve an Excel test

How to Apply:

How to Apply

Interested candidates should submit their applications online at https://app.bchydro.com/careers/current_opp.html by 2020-03-24.

Click here to access the job posting or visit the BC Hydro “Current Opportunities” Careers page to view and apply for jobs.

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On the BC Hydro Careers site, click on the Apply button in order to complete the steps to apply for this job. Please be sure to update your Candidate Profile with your current resume and include copies of your certifications, if applicable.
We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we invest in our system and prepare to meet the challenges of tomorrow.

Our values guide our work. Want to join us?

We are safe.
We are here for our customers.
We are one team.
We act with integrity.
We respect our province.
We are forward thinking.

BC Hydro is an equal opportunity employer.