Childcare Office Administrator

Job Description


The Wiggles and Giggles Group Daycare operates two daycares in Fort St. John for children between the ages of 1 and 12. We take a true team approach to caring for kids, an approach that puts kids’ needs at the center of all decisions and which requires flexibility and excellent communication and cooperation skills. Life at Wiggles & Giggles is fast-paced, upbeat, and focused.

The Office Manager position is a new position we’ve created to help our staff stay focused on the needs of the children in our care. This full-time position will report to the owner and will manage all administrative operations, ensure excellent customer service for our clients and help our team of early childhood educators so they can do their jobs successfully.

We’re looking for a person who loves kids, who’s team-oriented and believes in providing the best care for our clients. And, staying cool under pressure while they do. Think that might be you? Read on.

Poster Email
Office Phone Number


Essential Duties:
*Office Management/Bookkeeping
*In charge of office administration and assisting the business owner
*Help designing systems for an efficient office, including maintaining and organizing databases, forms, and paperwork, as well as keys and equipment.
*Answering of phones, email and texts, including scheduling services, answering inquiries, etc.
*Manage client requests
*Following up with potential clients via phone and email
*Assist in on-boarding new clients
*Data entry and documentation
*Updating website as needed
*Scheduling and manage external vendors like snow clearing, repairs, etc.
*Ordering and tracking supplies and inventory as needed
*Occasional errands
*Other duties and projects as required
*Creates and tracks client invoices and payments
*Other basic bookkeeping duties as required
*In short: Keeping us running as we run about caring for the kids!

Human Resources:
*Processing bi-monthly payroll.
*Develops recruitment strategies to achieve required staffing levels.
*Post jobs on multiple hiring platforms and schedule interviews as needed.
*Provides initial screening to obtain work history, education, training, job skills, and salary requirements.
*Screening and referring qualified applicants to the floor managers for interviews.
*Promoting Company to potential applicants.
*Conducting reference and background checks.
*Administering on-boarding and off-boarding of employees.
*Maintaining records on recruiting activities.
*Ensuring that time cards are completed for all hourly employees for each pay period.
*Assists with the preparation of the performance review process.
*Maintains employee personnel files.
*Prepares and produces staff communications and important communications, as needed.
*Communicating regularly with the owner, and daycare managers
*Updating employee information as needed, including payment status, rates, contact information, benefits eligibility.
*Assisting in setting up and scheduling training for staff.
*Overseeing set-up and administration of benefit plans and


*Excellent customer service skills
*3 - 5 years of office experience
*Background in Childcare will be an asset but is not necessary.
*Excellent sales skills
*Strong facility with Google Suite (Docs, Sheets, Contacts) Microsoft Office programs.
*Experience with HR-related functions including payroll, employee policies and safety, and record-keeping
*A background in bookkeeping and experience with Quickbooks
*Proficient in social media, including Facebook, Twitter, and Instagram
*Excellent written and verbal communication skills
*Attention to detail and quality
*Excellent organization and systems skills
*Ability to juggle multiple responsibilities smoothly
*Ability to switch gears as needed
*Discreet and Prudent
*In short: Multi-talented and Unflappable!

Interested candidates please forward your resume to or call our Manager at 250-785-5438