Administration and Finance Clerk

Accepting applications until June 14, 2022 at 4:30 pm
Salary Range: $21-$27 per hour

Nenan is a group of dedicated professionals, focused on strengthening healthy families by creating appropriate, child-centered Indigenous systems of support that honour and meaningfully engage children and families.

The Administration & Finance Clerk is responsible for the financial operations and administration requirements of the Society. The position involves maintaining accounting systems and controls, preparing payroll for processing, and supporting human resource functions, providing timely reporting and budget preparation. She/he ensures that all office duties are completed and is responsible for the secretarial/receptionist duties. In addition to these functions, the Administration & Finance Clerk assumes the day-to-day administration responsibilities of the Society in the absence of the Executive Director

SUPERVISOR: Executive Director

SKILLS AND ABILITIES:

• Demonstrates self-direction, motivation, and the ability to work independently
• Organizes work efficiently and adjusts priorities according to changing demands
• Manages multiple demands and frequent interruptions easily
• Demonstrates leadership and timely decision-making abilities
• Utilizes effective verbal communication and interaction with the public and with staff members
• Possesses good writing skills including grammar and punctuation
• Demonstrates commitment to confidentiality of client and agency information

FUNCTIONS:

Assists in the overall budget preparation and is responsible for the day-to-day financial management of the Society under the direction of the Executive Director.

1. Ensures monthly bookkeeping functions are completed in a timely manner and kept up-to-date.

2. Completes accounts payable and accounts receivable functions for the Society on a monthly basis.

3. Prepares the payroll and completes payroll related duties, ensuring that deadlines are met. Maintains up-to-date records of payroll and related personnel information.

4. Allocates employee benefits in accordance with employment standards and ensures that appropriate records are kept.

5. Maintains current knowledge of labour standards, and Nenan’s terms of employment and assists the Executive Director in administering these standards.

6. Assists the Executive Director with human resource functions including the hiring of new employees and the maintenance of personnel files/personnel checklist(s).

7. Works in conjunction with the Executive Director and the Society to ensure appropriate repairs and maintenance to the Nenan building and grounds. Develops and maintains checklists to ensure that routine maintenance/inspections are completed on an ongoing basis.

8. Prepares and maintains financial reports for submission to funding sources/others.

9. Reviews funding contracts with the Executive Director.

10. Prepares Nenan’s Society records for yearly external audit and works with the Auditor as needed.

QUALIFICATIONS:

• Degree or diploma in business administration/accounting or enrolled in program.
• Sound working knowledge of the principles, practices, and techniques of accounting
• Minimum of 2 or 3 years of experience with payroll, accounts receivable, accounts payable, and general bookkeeping to the trial balance stage
• Strong computer skills in the areas of accounting, payroll, spreadsheets, databases, and word processing
• Experience working with Non-Profit finances and budgets is an asset
• Knowledge and/or experience with Human Resources

Interested candidates Please submit cover letter and resume to: accounting@nenan.ca or Drop Off at 10615 102 St, Fort St. John, V1J 5L3 (With 3 references).