Administrative Assistant / Bookkeeper


Chamber of Commerce

Published
September 19, 2022

Location

Job Type

Experience
Some experience required

Country
Canada

Province
British Columbia

Description

Could the Fort St. John and District Chamber of Commerce be the right fit for you?
Are you interested in getting involved with the Business Community?
Are you a dynamic team player with lots of motivation and ideas?
Do you like to engage with people and help them with solutions?
You might be what we are looking for!!
About Us
The Fort St. John and District Chamber of Commerce are a non-profit organization that have been in the community since 1974. It is our mandate to provide Advocacy, Education, and Business Opportunity to our Membership which is approximately 400 strong. We provide networking and social opportunities for our members to expand their businesses. We advocate on behalf of our members to protect their interests locally, provincially and nationally. We provide opportunities to educate our members on business development practices and initiatives. Our Mission is;
Enhance Business to Build Stronger Communities.
FSJ Chamber Philosophy: The FSJ Chamber is an engaged and progressively growing
organization – featuring staff focused on creating value for our Members, while enhancing our
community and creating opportunity. FSJ Chamber staff will be exposed to a wide variety of
sponsorship, advertising and business events that will assist our clients in monetizing their business.
We don’t expect you to know everything, but we expect enthusiasm to learn, receive positive
coaching and possess tremendous energy to drive business success – both ours and our members.
Location: Fort St. John, BC
Hours of operation: 9:00am – 4:30pm
As this position is part-time and flexible to work appropriate hours for the right candidate.
Experience: 2 years min
Compensation: Hourly
Benefits: TBD
Start Date: When the right candidate is found

Job Description:
The FSJ Chamber of Commerce is looking for a personable and highly-organized Administrative
Assistant /Bookkeeper to join our dynamic team. The position handles a range of administrative
duties including:
• Daily accounting in Sage Accounting Software
• Reception duties, responding to general inquires via telephone, e-mail;
• Distributing mail, courier and email correspondence;
• Co-ordination of meetings including initiating invitations, notices, agendas and lunch
as required;
• Administration of Chamber Member Benefit programs;
• Maintaining accurate database records with an eye for inconsistencies and errors;
• Invoicing and preparing renewal letters and new membership packages and
presentations;
• Reconciliation of payments and revenues supported with appropriate documents;
• Handling event registration using Constant Contact and Eventbrite and providing onsite registration (will occasionally involve working outside of regular business hours);
• Administrative tasks for event preparation and registrations;
• Overall admin support, word processing, correspondence, bank deposits,
reconciliations and invoicing;
• Maintaining inventory of office supplies; and
• Coordinating repair and maintenance of office equipment.
• Assist with marketing and social media, newsletter and event advertising
• Accurate and professional recordkeeping with a keen sense of spelling, accuracy
and thoroughness

Qualifications

We are looking for a candidate with the following qualifications:
• Minimum 2 years Sage Accounting experience
• Minimum 2 years office experience, preferably in a not-for-profit environment.
• Excellent customer service skills;
• Excellent written and verbal communication skills;
• Professional interpersonal skills;
• Ability to set priorities and operate effectively within a fast pace, multi-tasking
environment;
• Must be a self-starter who demonstrates a high degree of initiative and flexibility to
deal effectively with changing requests and demands. Must be able to foresee a
need and address it; Effective troubleshooting and problem solving skills required,
with the confidence to make decisions;
• Excellent organizational skills;
• Advanced Microsoft Office skills including Excel and Word;
• Knowledge of Constant Contact, Acrobat and WordPress would be an asset;
• Event planning, marketing and social media experience are an asset;
• Additional tasks as necessary
Wage and hours dependent on experience.

How to Apply

Applications will be accepted until the position is filled. Please apply with a resumé and cover
letter to Cheryl Montgomery, Executive Director, at info@fsjchamber.com.
No phone calls please

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