Administrative Coordinator


Prophet River First Nation

Published
September 14, 2021

Location

Job Type

Experience
Must have relevant experience

Salary Type
To Be Determined

Keywords
Fort Nelson, Prophet River

Country
Canada

Province
British Columbia

Description

Position Summary

Reporting to the Chief Administration Officer (CAO), this position is responsible for procuring general supplies and materials, coordinating and delivering updates to the members, identifying and documenting standard operating processes and procedures, and general administrative duties. In addition, this position oversees both the receptionist and main office janitor roles.

Primary/Core Responsibilities

  • Administrative duties that include filing, photocopying, phone calls, etc.,
  • Under the direction of the CAO, prepares and ensures the timely, accurate completion of all reporting, including government and regulatory agency requirements,
  • Develops and oversees a centralized procurement process for purchasing supplies and
    materials and coordinates deliveries or pickup to ensure efficiency and cost savings,
  • Verifies and records all standard operating procedures through flowcharting and step-by-step documentation,
  • Coordinates door-to-door meal drops for elders or other members,
  • Responsible for coordinating community communication, including mass mailouts, newsletters, flyers, memos, etc., for all members both in community and Urban,
  • Reviews and approves team member timesheets and submits to Finance for payroll processing,
  • Assists Executive Assistant with post-travel reconciliation of expenses with receipts and submits to Finance for processing and reimbursement as required,
  • Interacts with members and assists as required,
  • Prepares and posts job ads.

Qualifications

Qualifications

Training, Education and Experience

  • Minimum 3 years of experience in an office administrator position in a First Nation environment
  • Satisfactory Criminal Record Check

Knowledge, Skills and Abilities

  • Experience and knowledge of First Nation culture and working with First Nations and citizens is essential.
  • The ability to maintain professional conduct, confidentiality, and ethical standards.
  • Excellent interpersonal, communication, and presentation skills.
  • Intermediate to advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, and Publisher)
  • Able to work independently with minimal day-to-day supervision as well as work within a collaborative team framework.
  • Critical thinking and problem-solving skills.
  • Ability to maintain a high level of accuracy preparing and editing letters, notices, reports etc.
  • The capability to foster and maintain strong relationships both internally and externally.
  • Genuine respect for Prophet River First Nation culture and protocols

How to Apply

Submit Resume, Cover Letter and a minimum of three (3) references either by email or drop off:

Attention:

Julia Corbett

Chief Administrative Officer

Prophet River First Nation

Email: Julia.Corbett@prophetriverfn.ca

Deadline to Apply — 4:30pm Monday, September 27, 2021

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